About the role

Hi, friend. We are seeking an executive admin partner based in the Bay Area to join our team. You’ll be one of the first 10 employees. This is a high-impact role, working directly with our founder and CEO to help us hyper-scale this company.

About you

Exceptional task and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
AI-native - you go beyond just using ChatGPT, you use AI daily, and are always looking for how to improve your work with AI
5+ years of experience as an EA, EBP, or chief of staff for executives at start ups.
High level of integrity, professionalism, and discretion in handling confidential information.
Ability to thrive in a fast-paced, dynamic environment with ambiguity and uncertainty.
Detail-oriented AF. We mean it. You’re uncommonly smart, ace tests, spot typos, move fast, and yet do it in a way that makes others marvel.
Flexibility to adapt to changing priorities and willingness to roll up sleeves to get the job done.
Atypically versatile. Able to dive into many roles and do them well.
Nerdy, intellectually curious, and up for a fun ride building this thing!

Responsibilities

Calendar management: Scheduling meetings, appointments, and managing time efficiently.
Event management: Planning and executing events locally in the Bay Area.
Email management: Organizing inbox, responding to inquiries, and prioritizing important communications.
Travel arrangements: Booking flights, accommodations, and handling itineraries.
Meeting coordination: Setting agendas, taking notes, and ensuring follow-up actions.
Project support: Assisting with research, data analysis, and progress tracking on key initiatives.
Vendor and partner communication: Coordinating with external stakeholders.
Document management: Organizing contracts, reports, and presentations.
Team coordination: Liaising with different departments for updates or project status.
Task prioritization: Helping the founders stay focused on high-impact tasks.

GC AI

Executive Admin Partner to the CEO

Hybrid (Bay Area)$100K+full-time