Title: Legal Assistant

Reporting Relationships: Report to the Managing Attorney

Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.

Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote. Requires some travel throughout the Bay Area (vehicle, insurance, and driver's license required).

Duties and Responsibilities

Administrative Support to the Legal Department

Provide comprehensive administrative support to the Managing Attorney, including managing calendars, scheduling meetings, and handling correspondence.
Coordinate travel arrangements and itineraries for the Managing Attorney and legal team members.
Prepare legal documents, reports, presentations, and other materials as required.
Ensure meticulous attention to detail in all aspects of legal administrative support, including monitoring timelines, compliance with legal requirements, and quality of deliverables.
Develop and implement problem-solving strategies to address challenges in legal administrative coordination, proactively identifying potential issues and devising effective, creative solutions.
Recruit and onboard law clerks and legal volunteers.

Case Management and Support

Assist in managing and organizing case files, ensuring all documentation is accurately filed and easily accessible.
Coordinate with clients, opposing counsel, and other stakeholders to schedule meetings, depositions, and court appearances.

Event and Project Coordination

Assist in organizing and coordinating legal events, workshops, and training sessions.
Manage or assist with special projects as assigned by the Managing Attorney, ensuring timely completion and alignment with organizational goals.
Oversee the work of interns and volunteers within the legal department, ensuring alignment with organizational goals and standards.

Strategic Support

Assist the Legal Director with strategic planning processes, including gathering data, facilitating meetings, and documenting plans.

Additional Responsibilities

Assist in general duties such as answering phones, weekly outreach, fundraising, and other office tasks.

Required Qualifications

A minimum of two years in an administrative assistant or legal assistant role.
Working knowledge of Microsoft Office.
Ability to meet deadlines and manage multiple projects with limited time.
Excellent oral and written communication to interface with clients, community leaders, volunteers, donors, and colleagues in a professional and effective manner.
Access to a working vehicle and the ability to drive throughout Northern California for events and outreach in an on-demand capacity.
A strong commitment to civil rights and CAIR's mission.

Preferred Qualifications

Experience working in Adobe Acrobat, Asana, and Practice Panther or other legal software.
Experience working with the American Muslim community.
Experience working with non-profit organizations.
Conversational proficiency in Arabic, Dari, or Urdu.

Compensation

Compensation in the range of $27.00 - $38.00/hour, commensurate with experience.
Fully paid Kaiser Health Insurance and Blue Cross PPO Dental Plan for employee and dependents.
3% retirement matching contribution.
12 paid holidays, 10 sick days, and 12 vacation days.

To Apply

Please provide your information and answer the six questions on the following pages. By completing all the questions, you will have finished the first step in the interview process. Applicants coming through the Rapha portal are guaranteed to hear back from us regarding the next steps.
As the interview process progresses, we may request additional materials such as a cover letter, writing sample, or other relevant work samples. Thank you for your interest!
Use the link below to begin your application.

CAIR-CA is an equal opportunity employer.

CAIR-CA

Legal Assistant

3350 Scott Blvd., Bldg. 48, Santa Clara, CA 95054$27 - $38 per hourfull-time