About the role
Hey We're Founders Arm, full stack recruitment firm, we find and pair offshore talent with US based Client.
We are looking for a highly organized Executive assistant (with Kajabi experience) to join our team.
Requirements:
Design, implement, and maintain efficient operational systems and workflows using tools like Notion, Trello, Monday
Create and document standardized processes to improve team productivity and collaboration
Identify operational inefficiencies and propose solutions
Track key metrics across departments and generate clean, comprehensive weekly reports
Compile information from various team members (including leadership) to create cohesive performance overviews
Identify tasks falling through the cracks and ensure proper assignment and completion
Manage cross-functional projects from initiation to completion
Executive Support (Secondary Focus)
Screen and prioritize emails twice daily
Provide limited calendar management assistance
Anticipate the founder's needs and proactively address them
Qualifications & Skills
Required
2+ years of experience in operations, project management, or a similar role
Proven track record of building and implementing effective systems and workflows
Experience with project management tools (Notion, Trello, Monday, Asana, etc.)
Exceptional organizational skills with strong attention to detail
Excellent analytical abilities and data compilation skills
Outstanding written and verbal communication
Self-starter who can work independently and prioritize effectively
Ability to manage multiple projects simultaneously
Preferred
Experience working directly with founders or C-level executives
Background in startups or fast-paced environments
Familiarity with business intelligence tools and creating data visualizations
Experience managing or coordinating team activities
What Sets You Apart
You're passionate about creating systems that make organizations run more efficiently
You thrive when tackling complex operational challenges
You can translate raw data into actionable insights through clean reporting
You're comfortable working with minimal supervision while maintaining clear communication
You have a talent for anticipating needs before they're expressed